CCFIT > Calendar & Minutes > 2007-08 Minutes > May 14, 2008 Minutes

Attendees: : Francois Gygi (Chair), Matt Bishop, Lora Jo Bossio, Rick Catalano, Tor Cross, John Berg, Caroline Bledsoe, Joe Chatham, Gary Ford, Jeff Gibeling, Bernd Hamann, Jan Ikiw, Niels Jensen, Rob Kerner, Dave Klem (ex-officio), Karen Latora, Dennis Pendleton, Kelly Ratliff, Bob Sams, Julie Saylor, Marilyn Sharrow, Dave Shelby, Katie Stevens, Jon Wagner

Excused: Mike Allred, Michael Hogarth, Tom Kaiser, Bob Ono, Anna Pruitt

Absent: Bella Corbin, Paul Gepts, Bill Lacy, Roger McDonald, Brenda Ruth, Rebecca Schwartz

 
I. Welcome and Approval of Minutes - Chair Francois Gygi
Chair Francois Gygi welcomed committee members and called for an approval of the April minutes. Minutes were approved as submitted.  

II. Campus budget: General overview and update on budget reduction planning process – Kelly Ratliff, Associate Vice Chancellor, Office of Resource Management and Planning
Kelly Ratliff presented the campus budget planning framework for 2008-09 (see: 2008_spring_department_chair_briefings.pdf ). Ongoing budget updates and planning materials are also online at: http://budget.ucdavis.edu. This site has been created to inform the campus about the budget process, strategies and actions, as well as to provide updates. Additionally, a budget forum has been created in SmartSite to allow campus constituents an opportunity to ask questions and share ideas regarding the campus budget process and strategies (instructions for accessing the Budget Discussion SmartSite can be found at: http://www.news.ucdavis.edu/special_reports/budget/budget_q_a.lasso#smartsite). For questions or feedback, contact Kelly Ratliff, kmratliff@ucdavis.edu.

III. IT-related implications for administrative units' budget reduction measures

• Library Administration - University Librarian Marilyn Sharrow
  The General Library Budget Reduction Plan will impact technology in the following ways:
  1. The majority of the wired NAMs in the Shields Library will be disconnected. The impact to patrons will be mitigated by the fact that investments in wireless have been made in all the General Library facilities. There is ample wireless in the Shields Library to accommodate users.
  2. The General Library is reducing its library technology budget by at least $200,000. As a result of this cut, staff and public workstations will not be upgraded on the same schedule as they have been in the past. Staff and patrons alike will be utilizing older equipment and enduring the limitations that go along with outdated equipment and software.

• University Relations - Advancement Services Director Karen Latora
  University Relations, specifically Advancement Services, is in the review stage for an upgrade to the Advance Web system. It is their goal to implement the upgrade in the next two to three years; however, budget is a major consideration. Although University Relations' budget is not yet final, previously proposed delays and cuts to this project have been reinstated and Latora expects that they will remain. It is still not clear what other budget reductions will be made in Advancement Services as it relates to IT, but they will most likely include reductions in purchases and data services/products which assist the maintenance and integrity of the system overall. Impact to the campus may be felt in many ways including:
  • Delay of self query and reporting tools
  • Delay in implementation of additional modules and features in Advance
  • Data integrity and collection efforts may be reduced

• Office of Student Affairs - Interim Associate Vice Chancellor Lora Jo Bossio
  The Division of Student Affairs is comprised of 30 individual units that work together to effectively deliver services that support and enhance students' UC Davis academic career. The technology-related budget reductions taken by Student Affairs for the 2008-09 fiscal year are to suspend upgrading desktops owned by the division. There will not be any direct lay-offs or elimination of services; however, the division will be developing ways to achieve greater efficiencies and collaborations for the future. There will be no direct impact to student services for the 2008-09 academic year.

• Office of Administration - Vice Chancellor Stan Nosek
  Office of Administration (OOA) will continue to move forward with major technology initiatives such as PeopleAdmin, Kuali Financial System, Kuali Research Administration, and the Electronic Document Management System joint initiative with UCDHS. Additionally, OOA will continue with the pilot position of Executive Director of Technology to help find ways to collaborate internally, leverage resources, and coordinate the training and recruitment of staff. Continuing through the investments of these projects in the coming year will position OOA and the campus for efficiency gains in the future.

IV. Information and Educational Technology Reduction Plan & Anticipated Impacts – Dave Shelby, Assistant Vice Provost
The budget reductions planned by Information and Educational Technology (IET) are based on a risk assessment approach. IET's plan is designed to preserve programs and services critical to faculty, students, and staff, and to protect key campus initiatives such as SmartSite and UCDNet3, the six-year upgrade to the campus telecommunications network. The IET budget reductions represent difficult decisions that range from cutting staff positions to curtailing and eliminating some services. Many of these reductions are expected to have a significant impact on the campus. Shelby invited Council members to review the IET budget worksheet and to help understand these impacts as fully as possible so that IET can move forward in the most thoughtful way possible. To view the budget reductions and their impacts to services, see http://vpiet.ucdavis.edu/IETBudgetPlanning.pdf. For ongoing updates on IET's budget reductions, see: http://vpiet.ucdavis.edu/budget.cfm. For questions or feedback, contact Dave Shelby, drshelby@ucdavis.edu.

V. Technology Innovation: The Next Generation Melvyl Pilot, supported by WorldCat Local – Amy Kautzman, Associate University Librarian for the Humanities and Social Sciences
The UC Libraries are collaborating with the Online Computer Library Center (OCLC) to create a pilot version of a replacement for the current Melvyl Catalog, which contains records for holdings at all ten UC campuses. Advantages to the new system include easy refining of searches, "cite this item" tool in multiple formats, search screens in several languages, social networking tools such as the ability to build and share lists of library resources, and personal ratings and reviews of items.

Committee members are encouraged to access the Melvyl Pilot web page at: http://lib.ucdavis.edu/ul/research/wc/ to access the pilot tool and provide feedback to the project team. Additionally, this web page contains today's PowerPoint presentation, FAQs regarding the pilot, and a content/features comparison of the current Melvyl system to the Next Generation Melvyl. For questions or feedback, contact Amy Kautzman, kautzman@library.ucdavis.edu.

Meeting adjourned at 4:35pm