CCFIT > Calendar & Minutes > 2003-04 Minutes > January 26, 2004 Minutes

1. Approval of Minutes
2. Reporting on Council Discussions and Recommendations - Chair Bledsoe
3. Campus Information Technology Projects - John Bruno
4. Continued Discussion on 2 issues from previous Council Meetings - Chair Bledsoe

Present: Caroline Bledsoe (Chair), Mike Allred, Gil Apaka, John Bruno, David Bunch, Joseph Calger, James Case, James Chalfant, Lynne Chronister, Jack Farrell, Jeff Gibbeling, Andy Jones, Rob Kerner, Barry Klein, Bill Lacy, Yvonne Marsh (for Judy Sakaki), John Meyer, Bob Murta, Stan Nosek, Bob Ono, Ann Orel, Celeste Rose, Brenda Ruth, Marilyn Sharrow, Dave Shelby, Ellen Sutter.

Attendees: Caroline Bledsoe (Chair), Mike Allred, Gil Apaka, John Bruno, James Chalfant, Lynne Chronister, Jack Farrell, Jeff Gibbeling, Andy Jones, Rob Kerner, Barry Klein, Yvonne Marsh (for Judy Sakaki), John Meyer, Bob Murta, Bob Ono, Ann Orel, Steve Roth, Brenda Ruth, Marilyn Sharrow, Dave Shelby, Mani Tripathi, and Pat Turner.

Excused: Bill Lacy, Jay Lund, Kathleen Moore, Stan Nosek, Celeste Rose, James Spriggs, Ellen Sutter, Pam Thomas, and Neal van Alfen.

Staff: Julie Saylor, and Babette Schmitt.

Chair Bledsoe asked Council members if they had any comments about the minutes from the December meeting. The minutes were approved with no modifications.

Chair Bledsoe outlined the process by which the joint Councils will consider and make recommendations on major IT issues and projects. This process was initiated last Fall with two major projects: the Faculty Merit and Promotion (FMP) System, and the Electronic Research Administration (ERA) System. She summarized the major steps in the process with this visual diagram:



Chair Bledsoe explained that the main purpose of today's meeting was to formulate the Council's findings (phase noted under development in the diagram above). These findings will be shared with the sponsors of the Faculty Merit and Promotion Project and the Electronic Research Administration Project and with Provost Virginia Hinshaw.

Handout: Follow-up to information technology planning for 2003-05

John Bruno, Vice Provost for Information and Educational Technology, provided an update on the campuswide information technology planning process for 2003-05. He distributed a seven-page excerpt from a document circulated among members of the Council of Deans and Vice Chancellors (CODVC). The handout includes a brief summary of the feedback received during the first round of review (in December 2003). In addition, it offers a preliminary ranking of the original fifteen IT projects and identifies fourteen new projects for campus consideration. Based on feedback from CODVC as well as the Senior Advisors Group, the Technology Infrastructure Forum (TIF), and other groups, there is now a total of thirty-four projects featured in the inventory of possible IT investments (twenty-nine of which are projects being proposed for funding consideration, while five are already underway). This is the first comprehensive collection of IT projects ever compiled on this campus.

Feedback from the first round of review suggests a high level of support for two of the projects discussed by Council members in recent months: Faculty Merit and Promotion, and Electronic Research Administration. Also ranked high are information technology security projects.

John Bruno encouraged all Council members to participate in the second round of review, to share the document with the groups and constituencies they represent on the Council, and to forward feedback and suggestions to him by February 13^th. He noted that these documents along with project descriptions are available to the campus community via the Web (see http://itstrategicplan.ucdavis.edu).

The results of the second round of review and the identification of priorities for campus IT funding will be the focus of a discussion with CODVC members in March.

Caroline Bledsoe encouraged Council members to participate in this process and to note any projects featured in this document that might warrant consideration by this group.

IV. Continued Discussion on 2 issues from previous Council Meetings - Chair Bledsoe

Security Vulnerabilities (01/26/04)
ERA: Homework and Council Feedback (1/26/04)
Faculty Merit and Promotion: Homework and Council Feedback (01/26/04)

Brief orientation to information technology security - Bob Ono

Caroline Bledsoe asked Bob Ono, IET Security Coordinator, to provide a brief overview of IT security components that come into play when considering online systems such as the proposed Faculty Merit and Promotion System or Electronic Research Administration System. Bob Ono discussed the handout in Council members' packets outlining the following three major areas of IT security vulnerability:

• Physical Security: This area deals with physical access to and tracking of equipment, data, files, and other resources. To minimize vulnerabilities related to physical security, campus units should identify and document who has access to files, servers, etc. as well as take measures to protect against theft (e.g., locking devices, door locks, key controls, access to windows, removal of computer equipment, etc.).
• Logical Security: This area focuses on operating system controls inherent in any type of automated system (e.g., protection of digital records against viruses, malicious code, etc.).
• Application Security: To be discussed at a later date.

The meeting was interrupted at 3:45 p.m. by a security alert. The building was evacuated and the meeting officially adjourned shortly thereafter.